The Outlook has obtained the adopted minutes of several meetings, including the May 27 regular meeting of council, the June 1 Administration Committee meeting, and the June 4 Protective Services Committee meeting.
The following are highlighted motions and informational points that were made at those meetings, including any motions made after council exited in-camera discussions, which are closed to the public.
May 27 Regular Meeting
Quote for Re-Keying Rec Plex and Swimming Pool:
448/20 – Grotheim/Childerhose: That Council accept the quote for re-keying the Jim Kook RecPlex and Van Raay Community Swimming Pool as per the quote of $3,409.37 from Burnett’s Key Shop, and further that authorization be given to proceed with installing keypad locks on interior kitchen doors at the RecPlex. Carried.
Design of Rec Plex Kitchen:
449/20 – Grotheim/McLeod: That Council contract Metric design to create an initial design for the RecPlex kitchen, at an estimated cost of $3,375 (25 hours x $135/hr) plus applicable taxes. Carried.
Outdoor Clock for Swimming Pool:
450/20 – Grotheim/Smith: That Council authorize the purchase of a 42” outdoor close for the Van Raay Community Swimming Pool from OmniSport at a cost of $1,338.50, plus applicable taxes. Carried.
Floor Logos at Swimming Pool:
451/20 – Simonson/Applin: That Council contract with Iron Monkey Garage to replace the floor logs at the Van Raay Community Swimming Pool with industrial floor stickers at an estimated cost of $450.00, and further that the contractor be asked to provide a written warranty statement. Carried.
Outdoor Rink:
453/20 – Grotheim/Childerhose: That Council approve the proposed location for the Outdoor Rink as per the Recreation Committee, and further that Sask Power be contracted to trench in a new power line and have the Town Public Works department move the Town’s water line to accommodate this location. Carried.
Access Communications:
481/20 – Grotheim/Applin: That Council allow Access Communications permission to broadcast the Town’s live feed of council meetings.
Recorded Vote Requested:
In Favour: Smith, Applin, McLeod, Grotheim
Opposed: Simonson, Childerhose, Derdall
Carried.
Genie Lift:
486/20 – Simonson/Applin: That Council authorize the purchase of a 2011 Genie Lift Z45/25J from United Rentals Saskatoon, at their price of $35,900.00 plus applicable taxes. Carried.
Service Van:
487/20 – Grotheim/Applin: That Council authorize the purchase of a 2014 Ford E250 Van from Saskatoon Truck Center, at their price of $19,900.00 plus $500.00 for a roof rack, plus applicable taxes. Carried.
Municipal Economic Enhancement Program:
490/20 – Applin/Simonson: That Council approve the application for MEEP Funding, for the following projects:
Redoing Civic Center Ceiling
Refurbishing Civic Center Walls
Redoing Civic Center Washrooms
Carried.
Depot Equipment:
491/20 – Grotheim/McLeod: That Council accept the high bids submitted for the sale of recycle depot equipment as follows:
Three Blue Plastic Recycling Bins at $60.00 Total
Three Enclosed Metal Containers at $2,385.00 Total
Two Brown Metal Bins with Mesh Sides at $1,285.00 Total
Two Metal Bins with Mesh Sides at $200.00 Total
One Horizontal Baler with Conveyor and Hopper at $30,000.00 Total
One Green Plastic Recycle Bin at $100.00 Total
One Vertical Baler at $1,565.00 Total
One Plastic Granulator with Conveyor System at $1,499.00 Total
Three Blue Metal Bins with Mesh Sides at $750.00 Total
Carried.
June 1 Administration Committee meeting
Present: Mayor Ross Derdall
Councillors Maureen Applin and David Simonson
Staff: Huguette Lutz, Chief Administrative Officer
Call to Order at 11:00 am.
The purpose of the meeting was to discuss various administrative matters.
It was agreed that the Emergency Measures Coordinator be tasked with preparing and facilitating the development of mutual aid agreements with surrounding villages and rural municipalities.
The meeting was adjourned at 11:50 am.
June 4 Protective Services Committee meeting
Present: Mayor Ross Derdall
Councillors Maureen Applin, Kevin Grotheim, Kyle McLeod, David Simonson
Staff: Huguette Lutz, Chief Administrative Officer
The purpose of the meeting was to review the changes to the plans for the fire hall.
Connor Chow and his team from Walker Projects joined the meeting at 8:30 a.m. until 9:30 a.m.
Recommendation: That the following changes be made to the plans for the fire hall:
- Window in the mezzanine office.
- Windows in the main floor meeting room/lounge as well as the main floor office.
- Move doors to the compressor room to the main area, rather than in the tool room (compressor may need to be turned).
- Backup generator (natural gas) added to the plans.
- 65’ option for concrete apron on street side of building.
Walker Projects want to ensure that the loading dock at the recycle depot is removed before construction starts.
Walker Projects will draw up a plan for gravel in the back of the building.
Walker Projects will meet with their mechanical and electrical contractors now that these plans are approved, and will work on getting the tender package ready.
Council wants Administration to find out how much cardboard has to be removed before the loading dock can be removed. If it cannot be shipped out, there would be room to store it at Triple S Industries’ back yard. Can we haul it? If so, where does it go?
Council wants all the yard cleared (pipes moved, etc.) so that it is ready for contractors.
Council wants a price on chipping the tree pile for landscape mulch.
Council wants prices on zero-turn mower for Public Works Department (use money from sale of baler).
Council wants a plan for fundraising for the fire hall – once we have contract prices, we can send out letters to town residents as well as companies in the area.
Council wants hail insurance on farm land that is within town limits from one of the local insurance brokers.
Council wants a better sound system for livestreaming council meetings.
